Records Coordinator, Access English & Leadership Program (two positions)

Full-time

Staff positions

October 12, 2026


Sulaimani & Halabja (One position in Each Place)

The Academic Preparatory Program (APP) of the American University of Iraq, Sulaimani (AUIS) is accepting applications for two Records Coordinators for the US State Department Microscholarship Access Program. We are seeking detail-oriented administrators who can keep accurate records for teenage participants and support teachers and managers. The University is located in the Kurdistan Region of Iraq, with excellent security, welcoming and hospitable residents, and eager and capable students.
The Access English & Leadership Program is a 24-month program (end September 2028) for high school students aged 14 to 17 from public schools. Accurate enrollment, attendance, and testing records are central to the program: they show who is attending, who needs support, and whether the program is meeting its targets. [Funding note: employment is contingent on final award of program funding.
 

 

Responsibilities: 

Records Coordinators work with the Program Manager, instructors, and the AUIS APP Director. Responsibilities include:

  • Building and maintaining the master digital database of all program participants
  • Tracking attendance through weekly digital and physical logs kept with instructors, flagging at-risk students to the Program Manager right away, and issuing formal notices when attendance standards slip
  • Supporting application screening by organizing incoming applications and sorting files by regional representation and open, merit-based criteria
  • Coordinating placement and proficiency testing cycles, including student rosters and the security of testing materials
  • Collecting and securely archiving enrollment files, parent or guardian permission slips for minors, and liability waivers for off-campus travel
  • Processing stipend paperwork, including identity verification and sign-off sheets
  • Coordinating meals and transportation with AUIS catering and transport services for classes and the eight regional field treks
  • Managing the graduation registry, compiling final performance data, and overseeing the printing and authentication of gradute certificates
  • Preparing enrollment, attendance, and completion reports for program leadership

     

Qualifications: 

The ideal candidate exhibits the following characteristics:

  • A bachelor's degree, or equivalent experience, in administration, business, education, or a related field
  • At least 1-2  years of experience in records management, student services, or administrative support
  • Strong attention to detail, organization, and ability to meet reporting deadlines
  • Proficiency in Microsoft Excel and Word, or Google Sheets and Docs. Experience with student information systems is an advantage
  • Good English communication skills. Kurdish (Sorani) and/or Arabic is required
  • Ability to handle confidential information, including records of minors, with discretion
  • Ability to work in the position's location (Sulaimani or Halabja) for the full program period
     

Salary and Benefits

Salary is competitive and commensurate with qualifications and experience. 
 

Application Process:

Applicants should submit the following documents via email, with “Access Records Coordinator – Sulaimani” or "Access Records Coordinator – Halabja" in the subject line, to [email protected]:

  • Cover letter.
  • Curriculum vitae.
  • Copies of the highest degree and any relevant certificates
  • A copy of the photo page from a current passport [or national ID card]
     

Shortlisted applicants will be asked to provide contact information for three academic and professional references.

No telephone calls, please. While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up interview. AUIS is an Affirmative Action / Equal Employment Opportunity employer that believes cultural diversity is essential to education.


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