#AUIS #Jobs | The American University of Iraq Sulaimani

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#AUIS #Jobs

University Counselor

Position Summary The successful applicant will be ready to support students and alumni with regards to their professional, academic, and emotional development. The counselor will lead a team in organizing an annual Career Fair for students as well as other career-oriented activities. The counselor will also advise students in academic and career issues. In this role, this position will provide students guidance and assistance in preparing for life after graduation. Data collection and analysis of services provided is necessary. The counselor will also provide counselling and pyschoeducation to university students on personal, social, educational, and multicultural concerns. The counselor will act as a liaison with faculty, staff, and students in creating and facilitating various self-help groups. If students are under extreme duress, the counselor may provide 1-3 sessions of counseling and then refer the students to outside resources. This position may provide the opportunity to teach one undergraduate course per semester. Additional Responsibilities Career Counselling Lead and implement the annual AUIS Career Fair Develop and implement professional development programming that meet students’ diverse career needs, including workshops on topics such as resume and cover letter writing, interviewing, professional etiquette, major choice, etc. Assist students in small groups with their specific career-related needs Supervise student interns Develop and maintain Career Services website, job board, Facebook page, and other online platforms Coordinate student recruitment for jobs and internships from local and international businesses. Assist the office of University Advancement in professional development programming for alumni Provide graduate school counselling and support to current students and alumni   Group Counselling / Psychoeducation Creation and facilitation of population-specific self-help, and support groups Demonstrations for students and other campus constituents on stress management, conflict resolution, active listening, etc. Personal Counselling Short-term one on one counselling Referral to outside resources Academic Counselling Conduct GRE test prep workshops for current students and alumni. Provide group counselling to students currently on Academic Probation Qualifications Openness to working in a new culture  Openness to work with multidisciplinary teams, practices, and approaches  Openness to working in a higher education environment  Graduation from a CACREP-accredited or an NASP-accredited Master’s program Experience in supporting students dealing with learning disabilities and test-taking anxiety  Proactive attitude and willingness to perform in dynamic environment Experience with the design and implementation of Individual Education Plans   

Technician Assistant

Position Summary Installing, maintaining, and repairing electromechanical, electrical, and electronic components of machinery and equipment, including transformers, generators exciters, and hydraulic and pneumatic devices. Performing preventive repair and maintenance of field, plant, and shop electronic and electro-mechanic systems, devices, equipment and components. Assist the technicians in all their work Assist with daily tasks and duties pertaining to the procedures manual. Make sure there are no problems with condition of facility. Comply with safety and environmental regulations, ensures that all supplies are labeled and stored safely. Act responsibly to protect the facilities equipment and property. Ensuring the accurate and appropriate completion of all preventive maintenance duties. Report and promptly deal with all injuries that require medical attention. Recommend and suggest ideas to the service coordinator to improve efficiency. Ability to work in shifts. Wear appropriate work attire and maintain a neat appearance. Assume additional duties or special assignments as directed by the department director. Qualifications Ability to work under pressure and remain calm in stressful situations. Ability to establish and maintain solid working relationships with others. Should be able to test, calibrate, diagnose, and repair various devices. Good communication and organization skills. Degree from a technical institute / mechanical department.  

Science Laboratory Manager

Position Summary Organize and audit inventory, stock, and supplies. Train, supervise, and mentor laboratory assistants, students and lab instructors/lecturers. Order lab equipment, materials, and chemicals; maintain an inventory for equipment, materials and chemicals; process and maintain required budget and records; research available sources for equipment and materials; Coordinate with suppliers and perform related purchasing functions. Oversee laboratory safety policies, training, and enforcement. Maintains thorough knowledge of regulations, and interprets standards, codes, and regulations issued by various governmental bodies; implements programs/policies to maintain compliance and assesses effectiveness; serves as a resource person for chemical safety and health information to University employees; represents University on various health and safety related committees. Ensure that hazardous waste generated on campus is handled and disposed of in accordance with the Occupational Health and Safety Administration (OSHA) and local standards. Develops and administers various laboratory safety and related regulatory compliance training programs for University faculty, staff, and students; enforces the utilization of all personal protective equipment. Ensure that Departments develop, maintains, and implement standard operating procedures for the handling and storage of hazardous materials and hazardous waste. Qualifications Bachelors degree in an appropriate science discipline, preferably in Chemistry or Bio-Chemistry, in addition to one to two years of relevant technical experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong academic background in the specific discipline of assigned lab(s), with Good technical lab skills Basic Microsoft Office knowledge Good basic administrative and supervisory skills. Good basic teaching and informal advising/coaching skills desirable. Ability to deal effectively with faculty in planning and coordinating labs.

IT Lab Assistant

Position Summary The IT Lab Assistant is dedicated to the technical and administrative needs of the IT department to collaborate and cooperate with the IT service department’s staff and the IT professors for optimum use of the available resources. The best candidate is to demonstrate competency in IT fundamentals with a formal education in the field as a major or minor. Also, good communication and presentation skills are required for demonstrating the needs, projects, and plans of the IT department to interested parties. The IT Lab Assistant will report directly to the chair of the IT department. This is a full-time job that will terminate by the end of the contract, unless one of the party’s finds termination of the contract necessary prior to the actual ending. This should include a 60 days’ notice in advance of the termination date. The job follows official AUIS working hours for full-time employees, with the need to be available outside the official working hours on certain and necessary occasions. Additional Responsibilities The IT Lab Assistant will be performing the following duties:   Studying, investigating, and following up on updates and additions of hardware and software to the computing research labs and the program as a whole, including necessary maintenance. Demonstrating the computing research labs to prospective students and outside visitors to help recruitment and promotion of the IT program and facilities. Assisting the IT professors and students in preparing the computing research labs for practical sessions of certain IT courses, where conventional IT classrooms are not appropriate.  Assisting the IT professor who is managing the IT center in everyday operations of the center. Keeping good record of necessary documents for accreditation purposes and providing necessary reports to the chair of the program upon request. Controlling access to the computing research labs to official opening times and monitoring users of the labs while accessing available hardware and software. Attending departmental meetings, taking minutes of the meetings as well as following up on departmental initiatives, contacts, and projects. Any other duties as assigned by the program chair that may be required to achieve the overall goals of the computing research lab.

Internal Auditor

Position Summary Conduct an audit of purchases made by the American University of Iraq, Sulaimani, and identify inefficiencies and areas for improvement in the procurement policy and procedures. Additional Respomsibilities Conduct an audit of the American University of Iraq, Sulaimani purchases during FY 13-14 and 14-15. Determine if AUIS is getting fair market prices for goods and services in the local marketplace Determine if there is any evidence of past purchases being made in violation of AUIS Procurement and Conflict of Interest polices  Identify areas where improvements could be made in the existing Procurement Policy and Guidelines Provide a detailed report on internal audit findings and recommendations   Nothing in this job description restricts management’s right to reassign duties and responsibilities to this job at any time.   Qualifications Minimum university degree in accounting, or recognized certification in professional accounting Minimum 3-5 years of professional experience in accounting; experience in internal/external auditing strongly preferred Knowledge of Iraqi national accounting standards as well as International Accounting Standards Knowledge of audit procedures and methods Strong analytical skills as well as personal communications skills; fluency in English (oral and written) required; Arabic and Kurdish language skills preferred.

Institutional Effectiveness Coordinator

Position Summary The American University of Iraq, Sulaimani (AUIS) invites applications for the position of Coordinator of Institutional Effectiveness (IE) from persons with a dedicated academic career and vision, experience, integrity, energy, and determination.  AUIS is a private and not-for-profit institution committed to advancing academic excellence, expanding liberal, professional, and scientific knowledge and preparing leaders for the community.  AUIS is a leading university in the autonomous Kurdistan Region of Iraq.  The Coordinator of IE reports directly to the President and will be responsible for all related institutional effectiveness activities of AUIS including but not limited to: Leading the Institutional Effectiveness activities and the Faculty Department Chairs, Director of Preparatory Program, Professional Development Institute, and Institute of Regional and International Studies in their quality assurance operations and education Planning, organizing, implementing and coordinating activities necessary for Academy wide assessment and effectiveness Participating in developing activities designed to keep the academic community current with regard to assessment requirements (Faculty and Staff Development Center) Disseminating assessment results to appropriate bodies in a comprehensive annual report Facilitating on-going processes for institutional effectiveness, documenting the demonstration of program effectiveness Implementing appropriate reward and recognition schemes and providing coaching to the Institutional Effectiveness Team Driving and measuring quality performance through key performance indicators Upholding, safeguarding and promoting AUIS’ values and philosophy relating to ethics, integrity and corporate social responsibility Qualifications Master’s degree from an accredited university. Doctoral degree is preferred Knowledge about American education system Competent in research process, including data collection, analysis, statistical reporting, and use of statistical methods Experienced and skilled in working with data dictionaries and in the use of computer applications to manage the data and produce statistical reports and analysis Able to translate qualitative data into usable information for planning, assessment and other decision-making purposes Support strategic planning through knowledge of issues in higher education and conducting appropriate literature search to obtain information Outstanding written and oral communication skills in English Submitting an application   The Recruitment Committee will begin a review of applications immediately and continue to work until an appointment is made. To assure full consideration, applications should be received as soon as possible and include: A letter of interest Summary of qualifications Resume Three professional references with e-mail addresses and telephone numbers.

Female Dormitory Supervisor

Position Summary The Dormitory Supervisor is responsible for both providing relevant support for students and enforcing rules and regulations to ensure the smooth and orderly operation of the student dormitories. The Office of Student Services requires one live-in supervisor for the female dormitory. Additional Responsibilities Supervise students in dormitories with the purpose of ensuring a safe and orderly facility Assist students with registration, check-in and check-out Serve as a resource and support for students by advising and assisting with dorm-related issues Conduct floor meetings for students on a bi-weekly basis Conduct bi-weekly cleaning and safety check-ins Maintain a regular log of dorm-related issues and report to the Housing Manager Abide by all rules and regulations of the University Maintain flexible and open schedule for various needs of dormitory residents Accompany students to the hospital in emergency cases Collaborate with Facilities Management staff and safety and security liaisons Update room allocation database Supervise student Resident Assistants Plan social events for residents in order to enhance campus student life Maintain safety standards and respond quickly and appropriately to emergency situations Qualifications Excellent problem-solving skills and proven ability to act in high-stress situations Experience enforcing rules and regulations in an equitable manner Student-centered and outgoing individual with the ability to work closely with a diverse student population Excellent time management skills Ability and willingness to be on duty during working hours and after working hours Strong communication skills in Kurdish, English and Arabic preferred

Engineering Lab Manager

The American University of Iraq, Sulaimani (AUIS) seeks applications (pending budget approval) for Engineering Lab Manager. Position Summary Direct, develop and manage the AUIS engineering labs towards strategic objectives in support of B.Sc. level undergraduate laboratory instruction. Coordinate across various AUIS support organizations, including administration, facilities, IT, purchasing, finance, human resources and external supplier management. Identify the equipment and service requirements in a cost-effective and timely manner using established procurement processes. Maintain accurate records and inventory control of materials and equipment. Supervise, schedule, mentor, train lab staff and work-study students on the correct use of scientific lab equipment. Additional Responsibilities Responsible for purchasing lab supplies and preparing ordering lists, scheduling materials, equipment and lab personnel support in coordination or under the direction of faculty and the engineering department management, as required for the intended lab lectures in a coordinated or aligned manner with course lectures. Coordinate with Faculty / Instructors to schedule and/or supervise lab assistants or work /study students required for lab lecture support as needed. Follow established academic, lab and safety policies, procedures / protocols and submit the required documentation as required, in a timely manner for lab support, materials and equipment re-stock / purchase requisition processes and/or procedures. Follow industry standards procedures/ or protocols and safety regulations for materials & equipment handling and safety processes for handling and disposing of test samples. Handle security documents and ensure that all information, technical manuals, instructional materials, as well as administrative support materials, such as PRs/POs are collected and kept in an organized, documented and secure manner. Re-stock supplies as needed and/or order per instructor and/or lab manager direction and update inventory of lab materials and equipment used in experiments per established lab procedures from and to designated lab storage locations. Change-out lab materials & materials according to schedule and lab experiment requirements in coordination with faculty / lab staff and other users of laboratories Maintain and follow laboratory procedures and safety policies, properly handle any hazardous materials or chemicals before, during and after lab sessions. Operate any laboratory equipment per warranty specifications and in a safe manner. Attend safety and equipment training and occasional staff meetings as required. Help to establish and maintain an overall organized, clean, safe and learning-friendly laboratory environment. Qualifications M. Sc. or Ph.D. degree in Chemical, Materials Science or Mechanical Engineering with more than three years of direct or relevant experience. Experience with handling scientific equipment and chemical preparation using scientific laboratory experimental or instructional procedures and methods. Competency with reading instructions, mathematics, laboratory report and technical writing skills. Previous chemical laboratory safety training or certification, i.e., First-Aid / CPR. Fluency in spoken and written English. Basic computer literacy, (i.e.) power-point, MS office, Word, Excel, project plus, data studio, statistical analysis, logger pro or equivalent. Ability to communicate and work with a diverse group of faculty, staff and students with a range of reading, writing and analytical skills.   Screening of applications will begin immediately and will continue until the positions are filled. Interested applicants should submit their CV-curriculum vitae, a statement outlining experience and interests, and at least three confidential letters of reference to:[email protected]

Bursar

Position Summary The Bursar’s role will be to oversee the overall operations of student financial services, which include billing, providing payment plans, counselling with students on payment options, and providing records and reports. In addition, the bursar coordinates the receivables from sponsors. Additional Responsibilities Ensure that each customer receives outstanding service by providing a friendly environment, which includes greeting and acknowledging every customer, maintaining outstanding standards, solid knowledge of the student bills and payment process, and all other aspects of customer service Supervise and follow-up receipts of student tuition, fees, deposits, and other charges, including recording student payments, financial aid disbursements and sponsorship payments in the Student Information System (SIS) Manage the sponsorship program in terms recording pledges and follow up of payments Processing and sending invoices to students (tuition, board and room fees, penalty charges, etc..) to APP, Undergraduates & MBA students Supervise and monitor the Accounts Receivable Assistant Coordinate the SIS interface with the offices of Admissions/Student Financial Aid and Registrar and serves as the main contact for SIS related issues Liaison with North bank – AUIS branch, and collecting students' payment receipt vouchers Identify inefficiencies and areas of weakness in staff members and suggest an improvement plan or training as needed Check receipts by the cashier to match the receivable reports at the end of each day and work with the Accounts Receivable Accountant/Assistant to monitor/consolidate student tuition payments Ensure that the Customer/Student names are entered to the system correctly and it’s up to date (No Duplicates) Covering for the Accounts Receivable Accountant/Assistant in her/is absence, to ensure the workflow processes is going smoothly Liaising with other departments to resolve any student accounts related issues Answer students and other departments’ staff inquiries when they cannot be answered by the Accounts Receivable Accountant Design and manage student filing system to ensure that files are maintained, secure and up to date Work on special projects requested by the Finance Director Other daily duties that is required according to the department’s needs Qualifications A university degree in a relevant field (e.g. accounting or finance) or equivalent work experience.  2-5 years of progressively responsible accounting experience, preferably working experience within an educational institution. Good working knowledge of accounting especially in accounts receivable or fund accounting will be ideal. Good written and spoken English, Arabic and Kurdish Language skills.  Solid attention to detail to ensure accuracy of information.  Well organized, with a strong sense of meeting the deadlines.  Proven working knowledge of personal computer software, including Microsoft Office, and knowledge of accounting software (QuickBooks is preferable).  

App Student Records Coordinator

Position Summary The APP Student Records Coordinator is responsible for both providing relevant support for APP students, faculty and administration, while also maintaining all of our data records in Topschool. The position would report to the APP Director, and works closely with the Registrar’s office, Admissions, Testing Center and Finance. Additional Responsibilities Addressing student questions and problems on a daily basis. Assisting and organizing the following APP events: New Student Orientation, the Access Program, the Future Leaders Program, the Teacher Training Program, APP Graduations, and High School Visits Assisting in helping APP faculty members Assisting with program translation of materials in Kurdish and Arabic Daily Record Management for Topschool   Inputting students’ grades into Topschool Inputting class schedules into Topschool Making sure Topschool is updated with inclusion of former students Updating students’ statuses and cohorts Updating students’ information Creating new terms Creating students’ and instructors’ accounts Keeping up with APP official rosters and Topschool accuracy Solving students’ problems: Topschool account related problems Organizing and running APP course registration each term Managing APP students’ Moodle accounts Tracking attendance in APP Tracking and managing at-risk students Collecting data from APP’s quarterly surveys Assisting in data collection for reports Qualifications Strong communication skills in Kurdish, English and Arabic Able and willing to work with data and database systems Excellent problem-solving skills and proven ability to act in high-stress situations Experience enforcing rules and regulations in an equitable manner Student-centered and outgoing individual with the ability to work closely with a diverse student population AUIS graduate with familiarity with the APP experience preferred

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